DJ Event Planner Contract 1

CONTACT:	Kathryn Shear
ORG/COUPLE:	The Talbot on Granby
ADDRESS:	6311 Granby Street
CITY, ST, ZIP	Norfolk, VA 23505

MOBILE:	757-451-5100
WORK:
FAX:
EMAIL:	kshear@5ssl.com

EVENT DATE:	Friday, October 29, 2021
EVENT NAME:	The Talbot on Granby - Halloween Party
EVENT TYPE:	Corporate Event
EVENT PACKAGE:	See Additional Items

SETUP TIME:	1:00 PM
START TIME:	2:00 PM
END TIME:	3:30 PM
ASSIGNED:	Dj Nick Deez

VENUE:	The Talbot on Granby
ROOM:
ADDRESS:	Norfolk, VA
OTHER LOCATIONS:


EVENT PRICE:	$0.00
ADD-ONS TOTAL:	$225.00
DISCOUNTS:	$0.00
STATE AND LOCAL TAX:	$0.00
TOTAL WITH TAX:	$225.00
TOTAL PAYMENTS:	$225.00
BALANCE DUE:	$0.00

RETAINER FEE REQUIRED:	$112.50

TERMS AND CONDITIONS

1. ENTIRE AGREEMENT: This agreement represents the complete understanding between Astro Enterprises, Inc., a Virginia corporation trading as Astro Entertainment (hereafter (“Astro Event Company”) and Kathryn Shear and/or The Talbot on Granby. This writing supersedes all prior and simultaneous agreements or understandings, either written or oral, between the parties. If any party to this agreement wishes to alter or amend any of the terms set forth herein, such alterations must be set forth in a written document and signed by all relevant and necessary parties.
2. CLIENT CAPACITY TO CONTRACT:   The client affirms that they are at least 18 years old and have the legal capacity to enter into a contract with Astro Enterprises Inc., a Virginia Corporation trading as Astro Event Company.
3. RESERVATION: Upon the client's signature Astro Event Company will reserve the time and date agreed upon above. For this reason, the Reservation retainer of $112.50 is non-refundable, even if the date is changed or the event is canceled for any reason, including an act of God, fire, extreme weather, and/or any other reason beyond either parties control. The reservation retainer is to be paid at the time of signing this contract. The reservation retainer is applied toward the total contracted amount. If the above-mentioned reservation retainer is forfeited, an additional retainer of $112.50 will be required to secure a new service date.
4. PAYMENT: The client understands and agrees that the remaining amount is due 20 days prior to the event. Payment shall be made in the form of check or credit card, and a processing fee of 3.5% will be added to any payments made by credit card. Failure to make required payments on the schedule will result in a breach of contract and the client will forfeit event coverage with no refund of monies having previously been paid by the client. If the client cancels the services that are the subject of this contract prior to the service date for any reason, regardless of fault, the entire retainer shall be forfeited and will result in the cancellation of this contract by virtue of client's default. If the cancellation occurs by client for any reason within two weeks prior to the event date and Astro Event Company is not able to find comparable employment through ordinary due diligence for the date of the event, Astro Event Company shall reserve the right to demand, and client agrees to pay, full payment of the contract amount contained herein. The client agrees and understands that balances will be processed with card on file from previous payments if the balance is not paid in full by the due date. A LATE FEE OF 5% FOR ANY PAYMENT MADE PAST THE PAYMENT DUE DATE AND ADDITIONAL 5% FOR EACH MONTH THEREAFTER UNTIL PAYMENT IS MADE IN FULL.
5. RECEPTION PLANNER: The client will be responsible for completing and returning a reception planner in a timely manner, but not less than 2 days prior to the scheduled service date, to Astro Event Company. The role of the reception planner is to provide Astro Event Company with the necessary information needed to provide satisfactory services on the date requested. It is recommended that the client provide Astro Event Company, with a list of all requested songs, power points, videos and ceremonious rituals that the clients wish to have during the contracted service time. Astro Event Company will make every possible effort, within reason, to provide the items requested on the reception planning sheet.
6. VENUE OBLIGATIONS: To carry out the services outlined in this contract, Astro Event Company requires full cooperation from the venue where services will be rendered. The venue must provide the following equipment:
A rectangular table at least six feet in length. An electrical power source is located within 50 feet of the performance area. Any applicable public entertainment licenses required by law.
Astro Event Company is not responsible for providing these items. If the venue fails to provide the necessary equipment, Astro Event Company shall not be held liable for the inability to deliver the contracted services. It is the client's responsibility to ensure that the venue supplies the required equipment. For outdoor events, the client must provide shelter for the entertainer's equipment. A 10x10 tent can be provided for an additional fee, subject to availability.
7. ASSIGNMENT OF THIS CONTRACT: The services outlined in this contract may not be assigned or transferred to any other party without the express written consent of both Astro Event Company and the client.
8. DAMAGES/ DAMAGE WAIVER: CLIENT assumes responsibility for any damage or loss of equipment, caused by CLIENT or guests. Astro Event Company reserves the right to decline or terminate services early should anyone at the function behave belligerently or abusive towards the personnel assigned. Damage Waiver: A 5% non-refundable Damage Waiver will be added to all rental orders for security against normal wear-and-tear, basic cleaning, and restocking of the rental Property. The damage waiver accepts minimal loss but does not cover damage caused by lack of care and the Lessee assumes the risk of loss from vandalism, malicious mischief, theft, mysterious disappearance, wrongful conversion overloading, or exceeding rated capacities, misuse, carelessness, neglect or abuse. The Damage Waiver is NOT an insurance product, and Lessee is obligated to maintain their insurance to protect the rental Property from damage or loss. The Damage Waiver DOES NOT apply to linen damage; specifically, burn holes, large wax stains or other difficult-to-remove markings. Lessee is monetarily responsible for any excess damages, destruction, or loss of rental Property.
9. CONTRACT AMENDMENTS: This contract has been freely negotiated and shall be recognized as the entirety of the agreement. Only those changes or modifications specifically placed in writing, attached, dated and signed by the client and Astro Event Company at the time of acceptance of such terms shall be recognized as amendments to this contract.
10. DISPUTE RESOLUTION:   Any dispute, disagreement, claim, or cause of action arising out of or relating to this contract shall first be submitted to mediation before pursuing any legal action. The parties agree to select a single mediator acceptable to both within 30 days of the dispute arising. If mediation fails to resolve the dispute within thirty (30) days of its commencement, either party may then pursue litigation. The prevailing party in any legal action shall be entitled to recover all associated costs and expenses, including reasonable attorney’s fees.
11. CANCELLATION / POSTPONEMENT POLICY: Cancellation must be given, in writing, at least 30 days prior to the event date. If cancelled within time allowed, the NON-refundable RETAINER FEE will be applied to a future event to be held within one year of the cancelled contracted event. No refunds will be given for cancelled services within 30 days of the event date for any reason. If not cancelled within the allowed time, CLIENT must buy out contract at total charge. If an event is postponed for any reason, the client is still responsible for paying the event balance as agreed based on the original contracted event date. Events rescheduled due to weather must be rescheduled at least twenty-four hours prior to the start time of the event. Should inclement weather disrupt or force termination of any event once the performance of the event has commenced, the full amount of contract total will be due. No discounts will apply for any reason.
12. NON-OF EMPLOYEES: During the term of this contract and for a period of two (2) years commencing on the expiration or termination of this contract, Client shall not, directly or indirectly, solicit or induce any Astro Event Company personnel to perform services for Client or leave such employment with Astro Event Company for any reason without the express written consent and approval of  Astro Event Company which consent may be withheld for any reason or no reason.
13. INSURANCE: Client shall be required to place, carry and maintain in full force general liability insurance for personal injury and property damage which coverage shall cover the risks of any claims or losses arising in connection with the event and this contract.
14. LAW AND PERMITS: This contract shall be construed and enforced in accordance with good faith and all questions concerning the construction, validity, interpretation, enforcement and performance of the parties pursuant to this contract shall be governed by the laws of the state of Virginia. Each party shall comply with all federal, state and local laws, ordinances, codes, rules and regulations relating to this contract, the event and the performance of services as contemplated by the parties. Client shall obtain, at client’s own cost and expense, all necessary permits or licenses required for the event.
15. SERVERABILITY and NON-WAIVER:   If any part of this contract is held unenforceable, the remainder of the contract will continue in effect. Failure or delay on the part of either party to exercise any right, remedy, power or privilege hereunder shall not operate as a waiver thereof. A waiver, to be effective, must be in writing and must be signed by the party making the waiver.
16. USE OF LEASED/ RENTED PROPERTY: The client agrees to personally inspect and examine all equipment upon delivery and note any prior damage on the invoice. Client further agrees to immediately discontinue use of said equipment should it become damaged at any time, if equipment while in client's possession become unsafe or in a state of disrepair and immediately notify Astro. Client agrees to pay for any damage to or loss of the goods, as an insurer, regardless of cause, except reasonable wear and tear, while the goods are out of the possession of Astro Event Company . Client agrees to pay a reasonable cleaning charge for any equipment returned dirty. Rental Property Normal Usage: Lessee shall use the rental items with care and for their normal and intended purpose only and rental items shall be returned in the same condition. Upon return, dishware items need to be scraped free of food and debris and placed properly in the crates/racks that are provided; failure to do so may result in additional fees. All racks, crates, containers, bus tubs, etc. are the property of AEC and must be returned to avoid charges for their replacement. The Lessee assumes all responsibility for the rental items, whether being used by their person or other individuals under their direction. Any modification to rental items including adding stickers, signs, flowers, hooks, etc. must not cause damage and must be removed by Lessee immediately following the event. Rental Property Normal Usage: Lessee shall use the rental items with care and for their normal and intended purpose only and rental items shall be returned in the same condition. Upon return, dishware items need to be scraped free of food and debris and placed properly in the crates/racks that are provided; failure to do so may result in additional fees. All racks, crates, containers, bus tubs, etc. are the property of AEC and must be returned to avoid charges for their replacement. The Lessee assumes all responsibility for the rental items, whether being used by their person or other individuals under their direction. Any modification to rental items including adding stickers, signs, flowers, hooks, etc. must not cause damage and must be removed by the Lessee immediately following the event.
17. Damage Waiver: A 5% non-refundable Damage Waiver will be added to all rental orders for security against normal wear-and-tear, basic cleaning, and restocking of the rental Property. The damage waiver accepts minimal loss but does not cover damage caused by lack of care and Lessee assumes the risk of loss from vandalism, malicious mischief, theft, mysterious disappearance, wrongful conversion overloading, or exceeding rated capacities, misuse, carelessness, neglect or abuse. The Damage Waiver is NOT an insurance product, and Lessee is obligated to maintain their own insurance to protect the rental Property from damage or loss. The Damage Waiver DOES NOT apply to linen damage; specifically burn holes, large wax stains or difficult-to-remove remove markings. Lessee is monetarily responsible for any excess damages, destruction, or loss of rental Property.

NAME:	Chassie Sales
DATE & TIME:	-
IP ADDDRESS:	-
COMPANY:

CONTRACT NO.: 438827

ACCOUNT NO.: 388865

CLIENT INFORMATION

EVENT INFORMATION

LOCATION INFORMATION

CONTRACT NOTES

PACKAGE / ADDONS

SUMMARY OF CHARGES

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TERMS AND CONDITIONS

CLIENT SIGNATURE

COMPANY SIGNATURE